BOARD MEMBERS
President – president@telliconewvillagers.com
Leads the monthly board meeting, writes the President’s message for the monthly newsletter, speaks at the POA Orientation 6 times a year, deals with the Yacht Club in securing dates, attends the monthly Tellico Life board meetings, works with the New Villager admins, organizes the Appreciation dinner and helps anywhere that someone needs assistance.
Secretary – secretary@telliconewvillagers.com
Responsible for attending and taking minutes for monthly Board Meetings. Supports President with Agenda creation and archival. Keeps us all on track.
Vice President – Activities activities@telliconewvillagers.com
Manages the event coordinators at a monthly event coordinator meeting. Makes sure that all event flyers go to the New Villagers administrators to post on Tellico Life. Copies also sent to the President and the Communications VP. Announces activities at the social. Maintains master calendar of events. All events need a proposal and an expense sheet.
Vice President – Social – social@telliconewvillagers.com
Buys door prizes for monthly social, have a game to play at the social. Keeps track of expenses for the social. Coordinate tables at the social for the Tellico Life groups in the back room
Vice President – Communication – communications@telliconewvillagers.com
Communications puts out the monthly and the midmonth newsletter. Sends out graduating letters and any last minute news by special eblast.
Vice President – Membership membership@telliconewvillagers.com
Helps new villagers acclimate to their new home by being a contact for questions and helping to connect members with other new villagers. Membership also reports on the growth of the club and participation at the monthly socials. Greets New Villagers at socials. Introduces first time attendees.
Treasurer – treasurer@telliconewvillagers.com
Responsible for recording all income received as paid fees for events, disbursements of checks to pay for the events as well as payment of non-event related bills. Other tasks include reconciliation of the bank account, very simple annual filing to both the state of Tennessee and the IRS and monthly reports to the Board on status versus budget. A working knowledge of MS Excel or other spreadsheet program will ensure ability to interface with the other necessary software including Quickbooks. Training and support is available.
HOA Liaison
Goes to the monthly HOA board meetings and reports back to NV board.
POA Liaison
Watches online or goes to POA month board meeting. Summarizes important points. Reports to the New Villager Board at their monthly meeting.
OTHER POSITIONS (NOT BOARD MEMBER)
New Villager admins – admin@telliconewvillagers.com
Enters events into TellicoLife, works with the VP of Activities, opens events the day after the social, processes refunds. Provides registrant lists and some TellicoLife System Maintenance. Fixes lots of problems.
Activities assistant
Coordinates all ongoing activities such as book club, wine group, etc. Helps VP of Activities where needed.
Webmaster – webmaster@telliconewvillagers.com
Spends time at the beginning of the year updating the website in WordPress. Assists new board members in transferring NV email addresses and drop box accounts. Most of the work is in the first month. Updates website as needed
GROUP LEADS
Event coordinators – run an event with Activity VP approval
Golf lead (April till October) coordinates golf outings and prizes with team of 12
Dinners Out organizes monthly restaurant outing
Book Club gets groups of 8 together from names given at monthly social
Wine Group gets groups of 8 -10 together from names given at monthly social
Games Group gets groups of 8-10 together from names given at monthly social
Dining at Home gets groups of 8 together from names given at monthly social
Outdoor Enthusiast gets groups of 8-10 together from names given at monthly social
Bunco – coordinates monthly event
Singo – coordinates monthly event
Hand and Foot – sets up a practice and learn session each month
Trivia/Family Feud, etc – coordinates monthly event
Theater – purchases tickets from theatre groups in the area
Raft Off Leader – coordinates the boat captains for 3-6 raft offs