NEW VILLAGERS BOARD MEMBER POSITIONS
President – president@telliconewvillagers.com
Welcomes New Villagers Club Members at monthly Socials. Writes the President’s message for the monthly newsletter. Leads the monthly New Villagers Board meeting. Speaks at the POA Orientation 6 times a year. Attends the monthly Tellico Life board meetings. Works with the New Villager administration team. Organizes the appreciation dinner and helps anywhere that someone needs assistance.
Vice President – Activities – activities@telliconewvillagers.com
Manages a team of Event Coordinators and runs the monthly Event Coordinator meetings. Works with Event Coordinators to create new events and ensures all potential events stay on track during the planning process. Maintains master calendar of events. Reviews and approves all event proposals, finalizes all event flyers, approves all event expenses. Sends all event flyers to the New Villagers administrators to post on the Tellico Life calendar. Manages event follow-up and maintains records of event attendance and expenses. Presents events and activities at monthly New Villagers Socials. Attends monthly New Villagers Board meetings and reports on status of events planned and attendance.
Vice President – Membership – membership@telliconewvillagers.com
Greets and registers New Villagers Club members at monthly Socials. Introduces first time attendees at monthly Socials. At Board meetings, reports on the growth of the club and participation at the monthly Socials. Attends bi-monthly POA Orientation meeting and mans a table for the New Villagers Club. Addresses any membership questions or concerns that New Villagers may have.
Vice President – Social – social@telliconewvillagers.com
Buys door prizes, snacks, and table decorations for monthly New Villagers Club Socials. This may include a game to play or theme. When appropriate, arranges for guest speakers to discuss topics of interest. Keeps track of expenses. Assigns tables at the Socials to Tellico Life clubs and organizations. New Villagers members visit tables between sessions . Attends monthly New Villagers Board meetings.
Vice President – Communication – communications@telliconewvillagers.com
Creates and sends out New Villagers Club monthly and mid-month newsletters. Newsletters may include the President’s message, photos from New Villagers events, a list of current and future events and registration links. Sends out Graduation letters each month to members who have been in the Club for 2 years. When appropriate, creates and sends out Eblast notices regarding important messages for New Villagers members. Attends monthly New Villagers Board meetings.
Treasurer – treasurer@telliconewvillagers.com
Responsible for preparing annual budget, recording all income received as paid fees for events, disbursements of checks to pay for events as well as payment of non-event related bills. Other tasks include reconciliation of the bank account, very simple annual filing to both the state of Tennessee and the IRS and monthly reports to the Board on status versus budget. A working knowledge of MS Excel or other spreadsheet program will ensure ability to interface with the other necessary software, including QuickBooks. Training and support are available. Attends monthly New Villagers Board meetings.
Secretary – secretary@telliconewvillagers.com
Responsible for attending and taking minutes at the monthly New Villagers Board meetings. Supports President with agenda creation and archival. Keeps the Board on track at meetings.
Vice President – Technology – webmaster@telliconewvillagers.com
Spends time during of the year making minor updates to the Tellico Village New Villagers website. Assists Board Members in setting up and transferring email addresses, drop box accounts along with establishing Google Drive storage. Most of the work is in the first quarter of the year. Attends Monthly New Villagers Board Meetings.
OTHER NEW VILLAGERS VOLUNTEER POSITIONS – Not Board Member
Contact: activities@telliconewvillagers.com to volunteer or get answers to your questions.
Event Coordinator (EC’s) –
Collaborates with the EC team to develop ideas for New Villagers events; works with vendors and restaurants to create events; partners with VP Activities to finalize event plan; markets their event at monthly Socials; takes the lead at their event to host New Villagers attending the event and coordinates with New Villagers on day of event. Training is provided.
Several events occur monthly and are coordinated by an EC for the entire year, including:
Bunco
Singo
Hand and Foot – Practice and Learn sessions; EC is the instructor.
Shaw Family Pops Series (October – May) – Tickets are purchased by VP Activities; EC hosts 6 events to the theater and hosts dine out the night of the show.
Raft Off Leader (June – August) – Coordinates Raft Offs by assigning attendees to Boat Captains; point person for Boat Captains.
Clubs and Groups Leads –Specialized EC role where Leader markets Club/Group at monthly socials; organizes interested New Villagers into small groups and answers questions for the new Groups.
Current groups include:
Book Club
Happy Hour at Home Group
Cards and Games Group
Dinner with Friends
Outdoor Enthusiasts Club
Poker Club
Boat Club
Golf Lead – New Villagers Golf (February thru October) – Coordinates New Villager golf program; schedules weekly volunteers; partners with league sponsor and golf pro; supported by VP Activities.
New Villagers Admin – Posts upcoming New Villagers events to the Tellico Life calendar; opens new events in the system monthly; processes refunds. Works closely with VP Activities.